PÔDOHOSPODÁRSKA PLATOBNÁ AGENTÚRA

DIRECTOR GENERAL´S DIVISION


Head of the APA Service Office (reporting to APA DG)

The APA Service Office fully co-ordinates and takes care of conceptual and operating tasks connected with professional, organisational and technical provision for APA activities. It takes care of APA internal organisation agenda. It takes comprehensive care of APA personnel and wages agenda APA concerning social issues of APA employees.

It fulfils tasks in the area of information and information technologies and co-ordinates activities in this area carried out by APA´s organisational units.

It carries out and is responsible for the functions of comprehensive management, accounting and APA´s budget. It takes care of background documents for draft budgets and final accounts for MoA SR.

It provides information in accordance with Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

External Relations Division

Communication with institutions abroad and partner institutions:

  • takes care of communication with other countries, keeping complete agenda of relations with the EU,
  • takes care of contacts with Managing, Certifying Authority, as well as with other partner institutions at the national level as well as that of the EU,
  • takes care of and organises foreign business trips of Agency's staff.

Care of translations of documents and of checks of formal correctness of documents,

  • takes care and proofreads translations of documents and materials,
  • takes care of formal correctness of documents.

Evaluation reports of Agency's activities:

  • drafts background documents for evaluation reports concerning Agency's activities and implementation of EU programmes, based on information presented by the individual technical units of the Agency.

Provision of information to the media:

  • provision and co-ordination of press releases,
  • monitoring of media information and taking care of responses to published information concerning the Agency,
  • co-ordination of mass-media activities, forms and methods of Agency's publicity (printed, radio, TV media and the Internet, bulletin),
  • participation on press conferences staged by Managing Authority to promote the Agency and results of implementation or programmes.

Information provided to the public:

  • activities connected with first-contact information service (provision of basic information about the implementation of EU programmes, communication with technical units of the Agency to secure replies to applicants presenting written requests for positions; with respect to the EAGGF Guarantee Section, publishing of announcements of tenders published by the European Commission in Official Journal of the European Communities, and co-ordination of activities connected with tenders opened) in accordance with Act No.211/1999 on free access to information,
  • co-operation with Managing Authority, ICPK with respect to information to the public,
  • preparation of the contents of the Agency's Internet page.

Internal communication:

  • co-ordination of information flows within the Agency,
  • participation in important negotiations and meetings of Agency's management.

APA´s communication strategy:

  • development, application and control of compliance with the Agency's communication strategy and taking care of co-operation with information-related activities carried out based on the adopted Communication Action Plan of SOP PaRV developed by Managing Authority.

(There are no lower management tiers within the Division.)


Security Manager

Is responsible for systematic making and implementation of IT security policy and physical security, and takes methodological care of its implementation within APA. Participates in the fulfilling of tasks under EU requirements with respect to information systems security. This mainly includes the following activities:

  • definition of the strategy of information systems building in accordance with Slovakia's and EU legislation, security standards and technical standards,
  • definition of material, personnel and organisation-related requirements on IT security provision,
  • definition for information systems and IT infrastructure of a system of internal standards and restrictions to guarantee meeting of security needs, control of compliance with internal security standards,
  • evaluation of security incidents, suggestion of measures and updating of security procedures,
  • co-ordination of development of IT systems from security aspects.

In working with External Relations Division, he/she provides information in accordance with Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

(There are no lower management tiers within the Division.)


Personnel Office

Takes comprehensive care of personnel and wages agenda and agenda concerning social issues of APA´s employees. Takes care of the development of personnel policy.

In working with External Relations Division, provides information in accordance with Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

(There are no lower management tiers within the Division.)


Independent Internal Audit Division

Takes comprehensive care of the exercise of internal audit activities according to the principles of internal auditing standards, in terms of the generally binding standards and internal regulations of the institution, including timely transfer of outcomes of audits, findings and suggestions.

Develops methodological suggestions to improve the efficiency of internal audit and management system.
Deals with the assigned analytical and technical tasks concerning the division and the corresponding office..

In working with External Relations Division, provides information in accordance with Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

(There are no lower management tiers within the Division.)


INTERNAL ADMINISTRATION SECTION

Represents a technical unit of APA in charge of the establishment of personnel and material conditions for the discharge of APA´s responsibilities, provision of legal services, Agency's equipment with the necessary hardware and software, including servicing, activities and functionality of electronic data processing, their protection and storage.

Operations Division

Takes care of the material and technical provisions of APA (except of information technologies), administration of movable and immovable property under APA´s administration, their maintenance and repairs. It takes care of, and organises public procurement pursuant to Act of National Council of the Slovak Republic No. 263/99 Coll.LL. on public procurement, as amended from time to time, as part of State's property administration which the Ministry is in charge of. It drafts budget of capital investment and non-investment expenditures of the Ministry, and keeps the corresponding statistical records. It takes care of APA´s accounting system and cash service, operation of car fleet, documents service, copying services, maintenance and cleaning of APA´s premises.

In working with other Divisions, it provides information pursuant to Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

The Division has the following departments:
Department of Administration
Department of Economy
Office of Crisis Management
Registry
Archives

Department of Administration

  • prepares background documents for budget of capital and current expenditures of the internal administration, takes care of its realisation, and settles supplier invoices,
  • is responsible for the administration of movable and immovable property,
  • takes care of, and organises public procurement under the responsibility for State's property administration and management APA is in charge of the management of,
  • it is fully responsible for stocktaking of APA´s assets,
  • carries out purchases of tangible fixed assets, consumables and materials,
  • takes care of public procurement of goods, services and public works for APA´s needs,
  • takes care of storage, distribution and issue of materials, including warehouse records,
  • provides cash service and dispatch of valuables,
  • takes care of, and controls operations of APA´s motor vehicles, takes care of their replacement, maintenance and repairs, evaluates costs of the operation of the fleet, makes purchases and accounts for fuels and lubricants,
  • takes care of file administration, archiving and safe file destruction services at APA, keeps APA´s central protocol and data room, carries out deliveries, despatch and distribution of mail and copying of documents,
  • takes care of the cleaning of APA´s premises, prepares background documents for payments of salaries of labourer staff,
  • takes care of the location and changes of location of APA´s units,
  • takes care of optimum uses of APA´s administrative premises and its facilities, as well as of internal layout,
  • co-ordinates and controls activities in the field of safety at work, working environment, fire protection and use of explosives,
  • takes care of telecommunication services,
  • settles supplier invoices.

Department of Economy

  • drafts budget of capital and current expenditures of APA´s internal administration, monitors and evaluates discharge of funds,
  • takes comprehensive care of, and is responsible for the settling of administrative and economic agenda in the framework of general bookkeeping ,
  • takes care of down payments of APA´s bank and register accounting documents,
  • takes care of payments of payment orders and of cashless payments via APA´s bank accounts,
  • is responsible for full, demonstrable and correct bookkeeping under the general accounting system,
  • takes care of the settling of the agenda of movable and immovable property, fuels and intangible assets,
  • takes care of analytical activities with respect to general accounting ,
  • takes care of the closing account of internal administration,
  • takes care of central records, liquidation and payments of invoices received,
  • is responsible for, and produces quarterly financial and statistical reports,
  • takes care of settlement of travel documents,
  • takes comprehensive care of wages-related agenda,
  • takes care of, and liquidates the agenda of sickness insurance, taxes and child allowances for APA´s staff,
  • takes care of annual settlement of taxes for APA´s staff,
  • produces payroll background documents for APA´s staff,
  • administers archives of accounting documents,
  • - is responsible for the meeting of the set State Budget limits with respect to revenues and expenditures.

Office of Crisis Management

  • co-ordinates the drafting of APA´s crisis plans and guides professionally and methodologically crisis planning,
  • in working together with APA´s technical units, develops APA´s Crisis Plan,
  • in working together with APA´s technical units, develops Activity Plans after alert grades have been announced,
  • takes care of, and co-ordinates tasks under Act of National Council of the Slovak Republic No. 42/1994 Coll.LL. on civil protection of the population, as amended rom time to time,
  • takes care of control and methodological activities with respect to preparedness to defence and protection of APA,
  • takes care of tasks under Act of National Council of the Slovak Republic No. 241/2001 Coll.LL. on the protection of classified information and on amendments and supplements to some laws,
  • takes care of tasks under decrees of National Security Authority on administrative security, personnel security, industrial security, physical security and security of premises, security of technical means, protection of information through encrypting, certification and use of mechanical barrier means or technical safeguarding means, and other decrees which may be issued by National Security Authority from time to time,
  • takes care of, and fulfils tasks under methodological directive to guarantee fulfilment of tasks under international agreements on protection of exchanged classified facts number BI - 182 - 4/OUS-98, issued by Office for Information Security of the Slovak Ministry of Foreign Affairs,
  • develops Concept of Protection of Classified Information for the conditions of APA, and takes care of its implementation,
  • undertakes technical controls and methodological guidance with respect to tasks connected with protection of classified information within APA,
  • takes care of the archiving and safe destruction of classified documents and documents intended for government sessions which are classified.

Registry

  • carries out delivery, despatching and distribution of mail and copying of documents.

Archives

  • takes care of file administration, archiving and safe destruction services for APA,
  • keeps the central protocol and data room of APA.

Legal Division

Takes care of approximation of generally binding legal regulations concerning APA activities and operations with EU law. Provides legal service to APA as an independent legal entity, as well as to all its divisions.

In working with other APA departments, drafts positions on documents of legal nature to be reviewed by the Slovak Government or National Council of the Slovak Republic.
Co-operates with APA divisions upon issuing decisions, agreements, contracts and other documents requiring legal language pursuant to generally binding legal regulations.

Is responsible for compliance with the generally applicable legislation of Slovakia upon approximation of sectoral legislation and standards to the conditions of the EU.

Takes care of compliance with Slovakia's´ and EU legislation with respect to suggestions for programmes and projects presented to the EU.

In working with other divisions, provides information pursuant to Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

The Division consists of:
Department of Debts and Liabilities
Law and Legislation Monitoring Department

Law and Legislation Monitoring Department

  • provides APA´s staff with technical and advisory services,
  • takes care of comparison and harmonisation of generally binding legal regulations applicable to, and drafted by APA with the EU Community law or legal regulations of EU Member States,
  • looks for, acquires and evaluates legal regulations of the EU and legal regulations of the Member States and/or additional international documents that need to be analysed upon approximation of legal regulations applicable to, or drafted under APA´s responsibility,
  • undertakes legislative adjustment of APA´s internal regulations,
  • co-operates with Law Approximation Institute at the Office of the Slovak Government, with the competent institutions of other central authorities of Slovak Republic's civil service, with international partner organisations of the EU, Council of Europe and other associated countries, as well as with other bodies and agencies operating within the law approximation area.

Department of Debts and Liabilities

  • takes care of APA´s legal agenda connected with collection of APA´s liabilities and receivables, including representation of the Agency at the courts,
  • takes care of the exacting of EU and State Budget funds provided to ineligible beneficiaries,
  • issues rulings in administrative proceedings, drafts petitions for action,
  • takes care of claims vis-a-vis debtors in liquidation or bankruptcy, exacting by distraint.

Information Technologies Division

Responsibility for generating and realising the procedures of informatisation within APA. Co-operates on security issues concerning information systems. Participates in the fulfilment of tasks under EU requirements in the fields of information technologies. Takes care of the setting up, development and operations of APA´s internal information system and its links to APA RO within defined scope to budgetary and contributory organisations. Takes care of the administration of computer networks. Is responsible for the application of information and communication technologies based on progressive technological trends.
In working together with Mass Media Policy and Public Relations Division provides information pursuant to Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.
The Division consists of:
Department of Management of Systems
IT Methodological Support Office
Department of IT Technical Support

Department of Applications Management

  • administration, maintenance and administration of security setting of systems Windows 2000, Linux, Oracle, Lotus Domino,
  • administration of IACS, of the market measures systems, paying systems,
  • administration of APA´s information systems users,
  • backuping of APA´s information systems,
  • anti-virus protection of servers,
  • recording of security incidents,
  • drafting and updating of the relevant methodologies and manuals,
  • updating of APA´s IT strategy,
  • implementation of APA´s security policy.

Methodological Support Office

  • methodological support of users upon using APA´s information systems,
  • internal training activities oriented towards improved computer literacy and raised security-related awareness of APA staff,
  • co-ordination of external training activities with respect to IT and IT security,
  • implementation of APA´s security policy in the field of staff training,
  • drafting and updating of relevant methodologies and manuals,
  • updating of APA´s IT strategy,
  • implementation of APA´s security policy in staff training.

IT technical Support Department (with operations also at regional offices)

  • security administration of active elements of communication infrastructure (switches, routers, firewalls),
  • administration of DHCP, DNS,
  • maintenance of communication infrastructure - LAN networks at regional APA offices, WAN network,
  • support and co-ordination of applications development,
  • maintenance of servers at regional offices,
  • installation, configuration and maintenance of workstations,
  • anti-virus protection of workstations and servers at APA RO,
  • installation and maintenance of peripherals and office equipment,
  • recording of security incidents,
  • drafting and updating of relevant methodologies and manuals,
  • updating of APA´s IT strategy,
  • implementation of APA´s security policy.

CONTROL SECTION

  • takes care of financial control services for other operational divisions of APA,
  • takes care of the exercise of control of control functions delegated to other state administration bodies,
  • takes care of co-ordination, methodological and conceptual professional activities in the field of financial control under the provision of funds to end-beneficiaries of aid from State Budget, the pre-accession fund SAPARD and the structural funds EAGGF and FIFG,
  • takes care of control of correctness of data under the administration of financial aid provided to end-beneficiaries,
  • keeps records of scheduled and performed controls,
  • takes care of background documents for the monitoring process within the Financial Control Division.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Section

The Section is headed by Section Director who manages:

Division of Direct Supports and Market Organisations Control
Division of Projects Supports Control
Department of Control Methodology and Planning

Department of Control Methodology and Planning

  • monitoring of controls carried out by Division of Direct Supports and Market Organisations Control and Division of Projects Supports Control,
  • subsequent methodological guidance and planning of control process,
  • carrying out of some controls to secure correct exercise of controls performed by the above mentioned divisions.

Division of Direct Supports and Market Organisations Control

  • takes care of the financial control services for other operational divisions of APA,
  • takes care of the exercise of control of control functions delegated to other state administration bodies,
  • takes care of co-ordination, methodological and conceptual professional activities in the field of financial control under the provision of funds to end-beneficiaries of aid from State Budget, the pre-accession fund SAPARD and the structural funds EAGGF and FIFG,
  • takes care of control of correctness of data under the administration of financial aid provided to end-beneficiaries,
  • keeps records of scheduled and performed controls,
  • takes care of background documents for the monitoring process within the Control Section.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.
The Division is comprised of:
Department of Direct Supports Control
Department of Market Organisations Control

Department of Direct Supports Control

  • undertakes selection of applications for control based on random selection and risk analysis principles,
  • develops plans of controls according to the results of risks analysis and random selection principles for the individual types of direct payments support,
  • takes care of the analysis, evaluation and comparison of control reports and results by support programmes and by regional offices,
  • takes care of rotation of inspectors with respect to location of controls, type of controls and controlled entities,
  • in working together with Direct Payments Division, develops criteria for risk analysis of the set of applications selected for site inspections,
  • based on risk analysis, takes care of the selection of localities for DPZ,
  • develops background materials concerning DPZ evaluations from delegated institutions,
  • drafts and updates internal guidelines and working procedures for the carrying out of individual site inspections,
  • compiles informative reports from site inspections carried out and presents them to Technical Control Division Director,
  • undertakes quality reviews of the work of regional office inspectors,
  • undertakes controls of the exercise of controls carried out by regional offices,
  • takes care of post-hoc controls, where severe deviations have been identified by Direct Payments Division during cross-controls,
  • keeps written documents, in accordance with the APA´s Rules of Registry.

Department of Market Organisations Control

  • performs administrative controls and site inspections at applicant's headquarters and/or at the site of operations,
  • undertakes analysis, evaluation and comparison of control reports and results by agricultural products and their groups, and by regional offices,
  • checks data shown in applications for truthfulness,
  • develops and drafts:
  • in working together with Division of Direct Supports and Market Organisations Control, criteria for risk analysis of the selection of applications for site inspections,
  • schedule of controls, based on risk analysis and random selection principles, by types of agricultural products and their groups,
  • reports from site inspections, in accordance with the legislation of the EU and the Slovak Republic, APA´s internal regulations and set working procedures,
  • internal guidelines and working procedures for the carrying out of the various types of site inspections, and updates them,
  • informative reports from site inspections carried out, and presents them to Control Section Director,
  • takes care of the forwarding by the set times of reports from site inspections carried out to Division of Direct Supports and Market Organisations,
  • in connection with the exercise of controls, communicates with the corresponding organisational unit of the Division of Direct Supports and Market Organisations Control, in accordance with APA´s internal regulations,
  • keeps written documentations of controls, in accordance with APA´s internal regulations,
  • carries out controls of delegated control function.

Division of Projects Supports Control

  • takes care of the carrying out of site inspections at the applicant prior to the signing of the Contract, and at the beneficiary after the signing,
  • takes care of regular evaluation of control results, their analysis and drafting of suggestions and system measures to prevent shortcomings upon site inspections at the applicant / beneficiary,
  • carries out controls of delegated control function,
  • takes care of the development and updating of methods for site inspections at the applicant / beneficiary,
  • keeps written documentation and records of all controls carried out, and keeps documents agenda.

The Division is comprised of:
Department of Control before Conclusion of Contract
Department of Paying Control

Department of Control before Conclusion of Contract

  • checks data shown in applications for truthfulness by carrying out site inspections at the applicants,
  • develops control programmes,
  • drafts written reports from controls performed and forwards them to Implementation Division,
  • in connection with site inspections at beneficiaries, communicates with Implementation Division,
  • keeps documentation from controls in accordance with APA´s internal regulations,
  • develops and updates the system for effective and economical exercise of controls,
  • develops methodology of controls prior to concluding Contracts,
  • in cases prescribed by law, meets its liability to notify.

Department of Paying Control

  • carries out pre-payment controls and post-hoc controls directly at the beneficiary at the place of project implementation,
  • analyses control findings and informs the competent APA´s organisational units about such findings,
  • checks data presented by applicants for truthfulness,
  • develops :
    • schedule of controls,
    • written documentation concerning the exercise of controls in accordance with the legislation of the Slovak Republic, APA´s internal regulations, using the set working procedures,
    • effective control systems to guarantee reliable checking of facts shown in applications for financial aid from the structural funds EAGGF, FIFG, and the SAPARD programme,
    • internal guidelines, criteria and working procedures for payment controls, and updates them,
    • regular reports about controls performed, at set dates, and forwards them to the Heads of the EAGGF, FIG and SAPARD Control Departments,
  • sends Reports of Controls performed to Authorisation of Payments Division,
  • in connection with site inspections at the beneficiary, communicates with Authorisation of Payments Division,
  • keeps documentation from controls, in accordance with APA´s internal regulations,
  • in cases prescribed by law, meets the liability to notify.

SECTION OF PROJECT ORIENTED SUPPORTS

It represents a technical unit of APA in charge of the process of the receipt of applications for financial aid under SAPARD Programme, SOP and project-oriented RDP measures through signing of Contracts for the granting of financial aid, including checks of data shown in applications. Internal organisation of the Section
The Section is headed by Section Director who manages:
Authorisation of Payments Division
Independent Monitoring Department
Implementation Department

Authorisation of Payments Division

Framework job description

Approval of amounts of payments requested. Financial controls connected with Requests for Payment, checks of approved limits and eligible costs shown in Requests for Payment, completion and checks of Checklists for Authorisation of Payments, initiation of site inspections at the beneficiary as needed, reports on authorisation of payments to competent institutions, updating and control of working procedures and checklists of payment authorisation.

In working together with the External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Division
The Division is headed by Director who manages: SOP Department
SAPARD Department
RDP Department

SOP Department

  • checks of payment-related documents for completeness,
  • early and thorough control of payment-related documents for factual correctness,
  • checks of the meeting of conditions agreed upon in the Contract, as compared to the declared ones,
  • taking care of documentary control of eligible costs,
  • specification of areas in Advise of Control, as needed,
  • drafting of reports if irregularities are identified,
  • background documents for monitoring,
  • informing the competent institutions.

SAPARD Department

  • checks of payment-related documents for completeness,
  • early and thorough control of payment-related documents for factual correctness,
  • checks of the meeting of conditions agreed upon in the Contract, as compared to the declared ones,
  • taking care of documentary control of eligible costs,
  • specification of areas in Advise of Control, as needed,
  • drafting of reports if irregularities are identified,
  • background documents for monitoring,
  • informing the competent institutions.

RDP Department

  • checks of payment-related documents for completeness,
  • early and thorough control of payment-related documents for factual correctness,
  • checks of the meeting of conditions agreed upon in the Contract, as compared to the declared ones,
  • taking care of documentary control of eligible costs,
  • specification of areas in Advise of Control, as needed,
  • drafting of reports if irregularities are identified,
  • background documents for monitoring,
  • informing the competent institutions.

Independent Monitoring Department

Takes care of reports about development of projects according to pre-set parameters, and of subsequent activities concerning project development under implementation. Makes suggestions for measures as necessary where there are delays in the meeting of the set objectives. Cooperates with the Monitoring Committee Secretariat and the Managing Authority with respect to suggestions of changes directed to making the implementation of the SAPARD, SOP and RDP programmes (provided that there is a Monitoring Committee for RDP) more effective.

Summarises the results obtained during the preceding year as a background for APA consultations with the competent bodies of the European Commission, and of the Slovak Republic upon submission of annual reports about the implementation of the SAPARD, SOP and RDP programmes.

In working together with the External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Department

The Department is headed by Department Head who manages:
SOP and RDP Office
SAPARD Office

SOP and RDP Office

Monitors the implementation of the SOP and RDP programmes by the pre-set measures and in accordance with further, more detailed structure as required.

SAPARD Office

Monitors the implementation of the SAPARD programme by the pre-set measures and in accordance with further, more detailed structure as required.

Implementation Division

Takes care of the receipt, registration and recording of applications. Produces background documents for approval and/or rejection of applications for financial aid. Reviews applications received for completeness and for the meeting of eligibility criteria. Takes care of the keeping of the order of applications for financial aid according to the prescribed system and procedures. Scores applications for financial aid according to the prescribed system and procedures. Assesses total eligible investments for justifiedness. Drafts Contracts on Financial Aid and/or notifications of rejection of application to be sent to end-beneficiaries / applicants.

Internal organisation of the Division

The Division is headed by Division Director who manages:
Department of Methodology of Project-Oriented Supports
Department of Contracts

Department of Methodology of project-Oriented Supports

  • records changes made in the framework of SOP, RDP, Agriculture and Rural Development Plan of the Slovak Republic, Multi-annual Financial Agreement, annual financial agreements and other applicable legislation of the EU and the Slovak Republic,
  • actively co-operates with Managing Authority and the competent SECTIONS upon developing and amending methodology and manuals,
  • develops new methodological instructions for applicants and/or incorporates them into the existing methodology,
  • drafts new manuals and/or incorporates amendments into existing manuals,
  • takes care of the distribution of MP and manuals among Regional Offices.

Department of Contracts

  • receipt, registration and recording of applications,
  • checks of facts relevant for approval of projects submitted,
  • scoring and selection of projects,
  • background documents for signing contracts with end-beneficiaries of the aid,
  • background materials for monitoring,
  • production of background documents for approval or rejection of applications for financial aid,
  • assessment of applications submitted for completeness and for meeting eligibility criteria,
  • taking care of the keeping of the order of applications for financial aid, in accordance with the prescribed system and procedures,
  • scoring of applications for financial aid according to the prescribed system and procedures,
  • assessment of total eligible investments for justifiedness,
  • drafting of contracts on financial aid or notifications of rejection of application to be sent to end-beneficiaries/applicants.

PAYING SECTION

Paying Section is APA´s technical unit in charge of the processes of execution and accounting of payments, and - in working together with the Paying Authority and Treasury - also of raising sufficient volumes and smooth discharging of funds according to budgets approved for SAPARD Programme, EAGGF Guarantee and Guidance Section, and national supports. Apart from the tasks mentioned, it also fulfils tasks concerning APA´s budget development, and takes care of reporting of payments to the European Commission.

Internal organisation of the Section

The Section is Headed by Section Director who manages:
independent Department of National Supports
Division of EAGGF Guidance, FIFG and SAPARD
independent Department of Reports and State Budget
Division of EAGGF Guarantee

Independent Department of National Supports

  • bi-weekly and monthly reports of estimated financial plan of expenditures to Director of Paying Division who is to approve execution of payments,
  • checks of applications for completeness (accuracy, justifiedness, conditions met, attachments required),
  • checks of invoices submitted, paid and invested (invoice issue date and settlement date, amounts),
  • checks of amounts of national support provided,
  • checks of entities for arrears vis-a-vis Slovakia's State Budget and European funds,
  • checks of support granted for duplicity,
  • checks of separate accounts for accuracy (account number and bank) opened for national support approved,
  • checks of Company Identification Number (legal entities) and Birth Code (natural persons) for correctness,
  • checks of the amount of the support with respect to the financial plan developed vis-a-vis the Treasury,
  • based on the decision by the Treasury, payment order is issued accepted for settlement,
  • keeping of accounts of national supports provided from current accounts,
  • accounting for capital expenditures of national supports.

(There are no lower tiers of management within the Department structure.)

Independent Department of Reports and State Budget

  • drafting and submitting required reports to DG AGRI at pre-set time intervals,
  • compilation of X - tables (T -101 through T-110) and annual balance sheets,
  • conceptual and co-ordinating activities with respect to budgeting and financing, setting up draft budgets and final accounts, financial accounting for the APA chapter,
  • preliminary and interim financial controls pursuant to Act No.502/2001 Coll.LL.


Division of EAGGF Guidance, FIFG and SAPARD

Is responsible for payment processes, their execution and accounting in accordance with the applicable legislation of the Slovak Republic and the EU. Is responsible for sufficient volumes and smooth discharging of funds in accordance with the budgets approved for SAPARD Programme and SOP, in co-operation with the Paying Authority of Ministry of Finances of the Slovak Republic.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Division:
The Division is headed by Division Director who manages:
Department of Accounting of Payments
Department of Execution of Payments

Department of Accounting of Payments

Detailed job description

  • makes bookkeeping entries of all bookkeeping transactions into APA IS, in accordance with the applicable accounting legislation of the Slovak Republic and the binding regulations of the EU,
  • updates rules of accounting and the charter of accounts based on requirements of the EU and the Ministry of Finances of the Slovak Republic,
  • keeps Debtors´ Ledger,
  • provides information about the draw down of limits for the individual measures and projects under SOP and DRP (EAGGF Guidance),
  • presents to Paying Authority and the EU statements of expenditures,
  • participates in the development of audit trail on behalf of the accounting,
  • drafts annual close of accounts,
  • checks the process of the financing of the individual projects,
  • makes accounting based on accounting documents presented by the competent departments,
  • develops written working procedures for the department and takes care of their implementation,
  • at intervals agreed, presents superior authorities with outputs of the accounting system,
  • takes care of the keeping of accounting documents in accordance with the SA (PPA´s) Rules of Registry.

Department of Execution of Payments

  • receives files of approved SOP and SAPARD programme projects and enters into SI data from them,
  • produces background documents and takes care of the transfers of funds from bank accounts of SOP and SAPARD programme to the accounts of the end-beneficiaries kept with commercial banks,
  • checks Debtor's Ledger for the names of end-beneficiaries, checks the names for bankruptcy or liquidation proceedings,
  • communicates with Paying Authority (Ministry of Finances of the Slovak Republic) in matters of execution of payments, and compiles summary requests for payments to legal entities,
  • checks background documents for payments presented,
  • communicates with the Treasury and drafts requests for entering commitments with respect to approved projects and requests for payments into the Treasury system,
  • is responsible for the delivery of all accounting documents processed at the Department of Execution of Payments to Department of Accounting of Payments,
  • drafts written working procedures and checklists for execution of payments, and takes care of their compliance and updating as necessary,
  • keeps technical documentation of its activities, and maintains materials in accordance with APA´s Rules of Registry (Archives).

Division of EAGGF Guarantee

Is responsible for processes of payment under EAGGF Guarantee, their execution and keeping of books in accordance with the applicable legislation of the Slovak Republic and the EU.
Is responsible for sufficient volumes and smooth discharging of funds according to budget approved for direct payments and, in working together with Paying Authority of Ministry of Finances of the Slovak Republic, some DRP measures.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.
Internal organisation of the Division:

It is headed by Division Director who manages:
Department of Execution of Payments
Department of Accounting of Payments

Department of Execution of Payments

  • takes care of checks of the amounts paid for correctness,
  • checks redundancy of payments,
  • checks accounts to which payments are to be transferred, for correctness,
  • takes care of checking persons for being debtors pursuant to Act of the National Council of the Slovak Republic No. 303/1995 Coll.LL. on budgetary rules and based on "Debtors´ Ledger",
  • checks the amounts of payments shown on payment orders with respect to financial plan kept with the Treasury,
  • makes payments,
  • archives documents concerning payments,
  • drafts reports concerning estimated financial plans, other reports in accordance with EU Regulations,
  • informs farmers about the amounts of payments granted to them.

Department of Accounting of Payments

  • keeps accounting agenda for EAGGF Guarantee,
  • takes care of the accounting for transactions (liabilities vis-a-vis applicants and payments made),
  • compiles reports for Treasury, EC and various reports needed for exercise of activities,
  • upon intervention purchases for warehousing, it will be responsible for activities including storage management (records of stock - receipt, monitoring of stock continuously throughout the year, release from storage based on receipt and despatch documents, checks of reports on stock from bookkeeping aspects, accounting for stock - actual stock based on documents),
  • upon purchases and sales of stock, payments of VAT - processing, forwarding of results to the competent tax office.



SECTION OF DIRECT SUPPORTS AND MARKET ORGANISATION

Implements measures connected with direct payments under EAGGF Guarantee as well as from State Budget funds.

Monitors relevant EU legislation and national legislation and drafts suggestions and background documents for amendments and/or development of necessary softwares for IT Division.

Takes care of the drafting and development of manuals and methodologies, the necessary methodological instructions, their amendments, changes and supplements concerning direct payments under EAGGF Guarantee and State Budget in the agriculture sector.

Implements measures connected with market organisation - organises the market: intervention purchases, sales, warehousing, takes care of quantitative regulation of the market - setting of quotas.

Implements the system of trade mechanisms - makes decisions on exports or imports of products - licences, collects financial securities for licences and makes decisions on paybacks.

Pays export subsidies, including those for processed agricultural products.

Collects levies on sugar production and exacts withheld levies on sugar production.

Processes market information on behalf of the Slovak Republic.

Works together with the competent authorities of Customs Administration to secure control and information about imports and exports of agricultural and food products from and to outside of the Community, including checks of formulations.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Section:

The Section is headed by Section Director who manages:
Division of Direct Payments
Division of Trade Mechanisms
Division of Crop Commodities Market Regulation
Division of Animal Commodities Market Regulation
ATIS Division
Independent ISO Department
Division of Direct Payments

Methodologically guides, co-ordinates and provides for the organisation of processes connected with direct payments under EAAGF Guarantee and from State Budget funds. Co-ordinates and organises and authorises payments, performs cross-checks, communicates with regional offices and farmers in matters of the results of cross-checks, calculates amounts of payments and sanctions if any.

Participates on the monitoring of the corresponding EU and national legislation and its application to processes of production of documents for amendments and/or the development of the necessary SW.

Drafts methodological instructions, amendments to them, changes and supplements with respect to direct payments under EAGGF Guarantee and from State Budget in the sector of agriculture.

Is responsible for updating of manuals for the individual areas of direct payments.

Takes care of the production of background documents for the Paying Section concerning applicant related data and suggestions for execution and accounting of payments.

Participates on providing regional offices staff and beneficiaries with information about the methodology of the support and subsidy policy.

Participates on the production of background materials for APA´s hot-line.

In working together with External Relations Division, provides information pursuant to Act No.211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Division:
The Division is headed by Division Director who manages:
Department of Animal Products Methodology
Department of Crop Products Methodology
Department of Arable Crops and SAPS
Department of National Supports
LFA Department

Department of Animal Products Methodology

  • monitoring of changes in relevant legal regulations and regulations concerning direct payments,
  • keeping records of manuals and handbooks issued for direct payments,
  • incorporation of amendments into basic manuals,
  • annual updating of manuals,
  • provision of timely information about addendums and amendments appearing throughout the year,
  • production of background documents for new support schemes,
  • in working together with IT, implementation of necessary changes into the relevant softwares,
  • participation in the production and development and improvement of the IACS system,
  • generation of requests for external company to amend IACS system,
  • production of new application forms,
  • production of background documents to inform the public about changes in the provision of support,
  • playing the role of the expert umbrella with respect to counselling and training of regional offices staff and headquarters staff for working with the IACS system;

Co-operations :

  • Department of Law and Legislation Monitoring,
  • External Relations Division,
  • Ministry of Agriculture of the Slovak Republic.

Department of Crop Products Methodology

  • monitoring of changes in relevant legal regulations and regulations concerning direct payments,
  • keeping records of manuals and handbooks issued with respect to direct payments,
  • incorporation of amendments into basic manuals,
  • annual updating of manuals,
  • providing timely information about addendums and changes produced during the year,
  • production of background documents for new support schemes,
  • in working together with IT, introduction of the necessary changes into the relevant softwares,
  • participation in the setting up and development and improvement of the IACS system,
  • generation of requests for external company to develop IACS system changes,
  • production of new application forms,
  • production of documents serving the information of the public about changes in conditions for support,
  • serve as expert umbrella for counselling and training of regional offices and headquarters staff for work with the IACS system.

Co-operations :

  • Department of Law and Legislation Monitoring,
  • External Relations Division,
  • Ministry of Agriculture of the Slovak Republic.

Department of Arable Crops and SAPS

  • taking care of processing and authorisation of applications by subsidy schemes,
  • undertaking of cross-controls of agricultural plots declared,
  • undertaking of cross-controls using computer database to check aid-related eligibility,
  • processing of results of cross-controls,
  • notification of and co-operation with applicants in eliminating shortcomings identified upon cross-controls,
  • dealing with, and elimination of shortcomings identified,
  • co-operation with other units of Paying Agency in selecting holdings for site inspections,
  • processing of results of site inspections,
  • processing of results obtained from remote sensing,
  • processing of backgrounds for the calculation of payments,
  • dealing with sanctions with respect to payment base,
  • approving calculations of the amounts of payments,
  • co-operation with other units of Paying Agency with respect to approved amounts of payments,
  • dealing with applicants´ appeals against the amounts of payment granted,
  • processes documents connected with the processing and approval of payments.

Department of National Supports

  • takes care of receipt of written applications forwarded to APA Headquarters from corresponding regional offices,
  • takes care of processing and authorisation of applications pursuant to "state aid" rules, by support schemes, based on draft directives of national support policy,
  • co-operates with other units of Payment Agency in selecting holdings for site inspections,
  • processes results of site inspections,
  • processes backgrounds for the calculation of payments,
  • deals with sanctions with respect to payment base,
  • approves calculations of the amounts of payments,
  • co-operates with other units of Paying Agency with respect to approved amounts of payments,
  • deals with applicants´ appeals against the amounts of payment granted,
  • processes documents connected with the processing and approval of payments.

LFA Department

  • takes care of processing and authorisation of applications relating to less favoured areas,
  • undertakes cross-controls using computer database to check aid-related eligibility,
  • processes results of cross-controls,
  • notifies and co-operates with applicants upon elimination of shortcomings identified upon cross-controls,
  • deals with, and eliminates shortcomings identified,
  • co-operates with other units of Paying Agency in selecting holdings for site inspections,
  • processes results of site inspections,
  • processes results of controls obtained from remote sensing,
  • generates base for calculation of payments,
  • deals with sanctions with respect to payment calculation base,
  • approves calculations of amounts of payments,
  • co-operates with other units of Paying Agency with respect to amounts of approved payments,
  • deals with applicants´ appeals against amounts of payments granted,
  • processes documents connected with processing and approval of payments.

Division of Trade Mechanisms

Is responsible for processes of payment administration under EAGGF Guarantee Section - administers the system of import and export licenses and administers securities for licence granting, administers export subsidies on agricultural products (calculation, checks of accompanying documentation, granting), and administers the system of processed agricultural products (export subsidies - calculation, database of formulations).

Co-operates with competent bodies of Customs Administration in taking care of checks and of provision of information about exports and imports of agricultural and food products from and to outside of the Community, including checks of formulations.

In working together with External Relations Division, provides information pursuant to Act No. 211/2000 Coll.LL. on free access to information, as amended from time to time.

Internal organisation of the Division:

It is headed by Division Director who manages:
Department of Licenses and Management of Guarantees
Department of Export Subsidies
Department of Processed Products

Department of Licenses and Management of Guarantees

  • drafts instructions for completion of license applications,
  • receives license or certificate applications via telecommunication facilities and electronic mail - in the latter case determines the method of replacing autographs,
  • makes decision of awards of licenses and certificates for exports and imports of agricultural and food products pursuant to Commission Regulation (EC) No. 1291/2000, which lays down detailed rules of application of the system of import and export licenses and certificates with pre-set subsidy rates for agricultural products,
  • checks conditions of license and certificate awards, such as where license award is conditional upon deposition of security on realisation of exports or imports during the validity of the license,
  • issues licenses and certificates, including extracts of licenses and certificates and assignments to successors, and back assignm